Job Description / Duties

A Brief Overview

Career Services supports students in building hope, confidence, skills, and connections toward successful futures by providing university-wide support for career development and the growth of experiential learning opportunities. Join the Queen's Undergraduate Internship Program (QUIP) to organize valuable experiential learning opportunities for undergraduate students through 12-16 month, full-time, paid internships. Reporting to the Manager, QUIP, the Senior Internship Coordinator contributes to the success of experiential learning programs coordinated by Career Services, with specific focus on QUIP. The incumbent is responsible for ensuring superior service and advising to students and employers, and effective relationships with program partners. They will support process change and coordinate day-to-day workflow of the team.

Incumbent will be required to work some evenings and occasional weekends throughout the year. This position provides job search and career advice to students and staff including career exploration, internship search, and providing feedback on job search collateral. This position liaises with employers to build relationships that support the creation of internship opportunities. This position guides employers through the employment partnership hiring process including job postings, company information sessions, interviewing, and tracking offers and acceptances. This position also directs, allocates, and supervises the work of other staff.

What you will do

Provides job search and career advice to students and staff including career exploration, internship search, and providing feedback on job search collateral.

Liaises with employers to build relationships that support the creation of internship opportunities.

Guides employers through the employment partnership hiring process including job postings, company information sessions, interviewing, and tracking offers and acceptances.

Develops annual outreach plan to meet internship posting targets.

Obtains feedback from employers, students, and partners to inform recommendations.

Coordinates the development and promotion of informational material for use in both print and online.

Maintains databases and analyzes program statistics to support strategic decision-making.

Identifies opportunities to improve program efficiency and new partnerships.

Designs and delivers workshops, events, and information sessions on internship related topics.

Directs, allocates, and supervises the work of other staff.

Other duties as required in support of the department and/or unit.

Qualifications / Required Skills

Job Knowledge and Requirements

Knowledge and principles in a specialist field that is typically acquired through a combination of advanced professional or academic qualifications and/or substantial work experience.

Provide effective consultation and advice on non-straightforward and/or complex issues.

Interaction with others requires interpersonal skills and the ability to understand and influence.

Adapt messages to meet the different needs of different audiences.

Builds relationships, trust and credibility.

Manage own work, train and review the work of the team to see commitments through to completion.

Set work priorities and direction, supporting the unit in achieving goals and objectives.

Identify in advance when the intended results may not be achieved and develop a plan to address the gaps.

Actively participate in project team meetings and develop team and unit project plans.

Lead procedural or technological change within a unit.

Identify opportunities to improve the effectiveness and efficiency of work processes.

Seek information and input to fully understand the cause of problems.

Appropriately assesses risks before making a decision.

Contribute to the creation and evaluation of possible solutions.

Take action to remove obstacles and address problems before the impact performance and results.

Apply equity, diversity, accessibility, inclusion and Indigenization considerations to decision making and planning.

Promote a work environment that is free from sexual violence, harassment and discrimination, and the ability to show empathy for those who have experienced trauma.

Assess the suitability of job candidates and recommend the most appropriate person for hire.

Monitor and assess output and the quality of work from team members and recommend need for formal training or development plans to management and identify possible performance and/or disciplinary issues.

Required Education

Master's Degree or equivalent. In addition, requires a professional designation, certification, or other qualification, or on-going learning to remain ahead of changes in technology or emerging fields.

Required Experience

More than 5 years of experience.

Required Licenses and Certifications

Vulnerable Sector Screening required.

Satisfactory Criminal Records Check required.

Additional Information

Consideration will be given to an equivalent combination of education and experience.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.

The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca.

Salary: $63,762.00/Year

Contact Information

hradmin@queensu.ca

https://queensu.njoyn.com/cl4/xweb/XWeb.asp?tbtoken=ZllaQxlaQlU4anV5QlcnZyZUAxUtAkxYcFNSTlEPCRZFX0EaXDEacRd9eDZdGVtVTXhmXjpQ&chk=ZVpaShI%3D&clid=74827&Page=JobDetails&Jobid=J1022-1166&BRID=301022&lang=1

Employer Profile

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Come work with us!